Tag Archives: AGM

2017 AGM Report

On the 19th January IPMS Middleton Cheney sat down for its January club meeting, as well as the club’s annual AGM.  Alongside the standard jokes, modelling and mucking about,  we had the serious business of statements from each of the four committee members, elections for 2017, and questions and suggestions for the next twelve months.

Chairman Martin set proceedings off with a heartfelt review of the club’s activities during 2016. We’re all incredibly proud of what we’ve achieved – the interest we received for the Star Trek display and the awards it won are testament to the efforts of a small club punching above its weight. Martin’s words were a reminder to all of us around the table that our achievements should be placed into the context of what IPMS Middleton Cheney is, and what we’ve done. It was a lovely way to start the AGM off and our 2016 performance leaves us in a great place for 2017.

Gary provided a summary of the financial aspects of the club. Overall finances are strong with enough available now to facilitate expenditure on items for the club, more on which will be discussed later. Monthly subs continue to be sustainable enough to cover the cost of hiring the Parish Meeting Rooms. Overall therefore the club is in a strong position to invest for the upcoming year.

Sam gave his views on 2016 and upcoming 2017 activities as club secretary. We reached an all-time high of model shows and events during 2016, and it’s intended that we scale this back somewhat for the year ahead. With the effort that Sam put into the Star Trek display, he will take a step back from the show circuit this year, attending some but not all of the shows we intend to cover. An initial calendar for the early part of 2017 was discussed between everyone, and a select number of shows agreed upon. Once these are confirmed we will announce them in due course.

James detailed the club’s activity online over the past twelve months. The new website which was properly launched a year ago has given the club a much better presence online with greatly increased page views and the ability to share more photos and more news than ever before. In addition, the club’s Facebook presence has continued to grow steadily to more than 650 ‘likes’ at the time of the meeting. For the year ahead the target is to continue this growth and maintain the profile and appearance of the club online to attract new people into the hobby.

All four committee members were re-elected to their positions for 2017 to the unanimous approval of everyone present.

Following this, discussion turned to any other business. It was suggested that the club invest in a new banner for display at shows for clear identification. The point was made that although our Star Trek display became recognisable during 2016, the identity of the club to onlookers was likely to be a mystery to most. A clear logo and name on a banner, in the mould of most other clubs would rectify this matter and so a solution will be explored for use at our 2017 shows. Further to this, a suggestion was made to renew the club’s polo shirts, updating them in line with the club now carrying the IPMS moniker and this too will be explored alongside the banner with progress to be reported at the next club meeting in February.

A request was put in by James to have access to a digital version of the club’s logo which is featured on the reverse of our current polo shirts. Having been originally hand-drawn by Martin, it’s believed that the only digital copy will be held by our printers and an action was taken to contact them and try and obtain a digital copy. This would allow the logo to be used across the website and Facebook and provide some more consistent branding for the club’s activities.

A question was raised about the club’s participation with local scout groups this year. There are currently plans to visit two groups of scouts, one in Banbury and another in Brackley. This forms part of the club’s attempt to draw new young faces into the hobby of model-making and further details, including dates, will be confirmed in due course.

With that, there were no further questions or suggestions and so matters turned to our latest works in progress and the 2016 trophy winners. More of that in the next post!

You can read more on the club’s committee here. Any questions on the matters above can be submitted via the comments section below, or via email to Sam, the club secretary at sam-evins@hotmail.co.uk

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2016 AGM Report

Our 2016 AGM was held during our monthly club meeting on 14th January. As usual, all four of the committee provided a summary of activities during 2015, and these are outlined below. With no new nominations, all four were re-elected for another twelve month term.

The recruitment side of the club received particular emphasis during the AGM and there was a debate on how the club can attract new members. In particular younger and female members are a priority. The club prides itself on being open to all and having a number of younger members with a range of interests, but this can always be improved upon. If there are no new younger members coming into the hobby in general then in a matter of decades there will be no more hobby at all. A quick scan around any model show will confirm this and therefore it is the duty of all clubs and societies within the hobby to make building model kits attractive to a younger audience. At the AGM, the club agreed that a number of actions should be taken to try and boost recruitment for the club in 2016. Chief of these is a redesign of the club’s advertising and marketing material. New information cards have been drawn up and purchased, and a series of posters will be designed and displayed at local toy/hobby shops in Banbury and will join us at shows, along with the cards. The club will make efforts to attend events outside of the regular show circuit, including Geek Con Banbury on 30th January, our regular appearance at Bloxham Steam Rally in June, and other potential events still in the pipeline. Finally, running events with clubs such as the scouts has worked well in past years and there was agreement that this should be explored as a potential option again.

The AGM also presented an opportunity to run through the list of shows the club will attend in 2016. Currently the full list runs to approximately nine or ten shows meaning one of the busiest years in the club’s existence. Whilst attention has turned to new shows more further afield in the last couple of years – Poole and IPMS Avon’s show in Thornbury for example, there’s a desire to look north and look at the possibility of attending events in the Birmingham area as it’s something the club has yet to do.

Financially, the club remains in a healthy position with a strong regular group of members attending meetings, contributing to club funds and allowing for the hire of the Parish Meeting Rooms. Subs will remain unchanged at £3 per month.

The club’s online presence steadily grew over the course of 2015. The Facebook page had reached 558 likes by the time of the AGM and continues to grow, with followers of the page from all over the world. It is one of the most popular IPMS club pages on Facebook and the intention is to build on this with a greater frequency of shared photos and news to make the page even more attractive. The website saw fewer updates, but as can be seen here, plans for a refresh were in the pipeline and have since been made a reality, allowing for better communication with coordinated posts here and on Facebook, and also a generally more impressive, professional presence. In an area that is sorely lacking regarding the hobby as a whole, the club takes its online presence very seriously and as a key way to encourage new people into the hobby.

Therefore, going into 2016, IPMS Middleton Cheney finds itself in a healthy position with new faces, new plans and new shows to attend all at the forefront of what the club will do over the year. Here’s to another fun and exciting 12 months!

You can read more on the club’s committee here. Any questions on the matters above can be submitted via the comments section below, or via email to Sam, the club secretary at sam-evins@hotmail.co.uk

The IPMS Middleton Cheney Committee

As an IPMS-affiliated club, IPMS Middleton Cheney is required to have a committee team that manages the club and who carry out the organisational day-to-day activities. The positions on the committee are elected every year at the AGM, held during the January club meeting.

The current IPMS Middleton Cheney Committee is as follows:

Chairman – Martin Aris

Vice Chair & Secretary – Sam Evins

Treasurer – Gary Evins

Webmaster – James Clarke

At least one of these chinless wonders will be at every event the club attends, and more often than not all four of them will be there, causing havoc! All are more than happy to answer questions on the club and provide any information required.

If you would like further information on the committee or the club, please visit the contact page.